Tyneside Lettings Company Ltd takes data protection very seriously. This Privacy Notice explains how we use the personal information you provide to us when you request a viewing, send us a message or sign up for our E-Newsletter through our website. Please take the time to read and understand this notice as it relates to your contact with us.
In order to arrange a viewing on your behalf, respond to a message you send us or email you our E-Newsletter, we require the following bits of information from you;
Arrange Viewing / Send a Message
We will only use your personal information for the following purposes;
Tyneside Lettings Company Ltd (TLC) operates within a group of companies operated by Tyneside Group Ltd (TGL). The registered office of both companies is Picton Manor, Ellison Place, Newcastle upon Tyne. TLC contracts the processing of any personal data to TGL. This means that when your data is collected, it is passed over to the secure data protection policies, procedures and systems owned and run by Tyneside Group Ltd.
We will not sell or distribute your personal data to any third parties, for marketing or advertising purposes, outside of our Tyneside Group Companies.
The reason why we process your personal data is to enable us to 1) arrange a viewing on your behalf, 2) respond to a message you send us and/or 3) send our E-Newsletter which you have consented to. We also have legitimate interests in storing your data for 5 years post viewing, in the event of any potential civil claim regarding a viewing. After this period your personal data is destroyed.
Any personal information given in relation to your subscription to our E-Newsletter will be destroyed if we receive notification from you that you would like to unsubscribe from that service.
You have rights under the General Data Protection Regulations 2018, these include (not limited to);
For more information about your rights in relation to your personal data, please read the Information Commissioner’s Office website (www.ico.org.uk) or contact our Data Protection Adviser, Ruth Kalbraier, at firstname.lastname@example.org.
Across Tyneside Group Ltd, employees are required to follow security policies and procedures to protect your data on a day-to-day basis. We operate a ‘restricted access’ policy on all personal data that we process, so only those who need access to the data are able to access it. Personal data is only ever used in accordance with this Privacy Notice and we will not provide your data to any third party which is not listed in this statement.
Tyneside Group Ltd stores personal data manually in locked filing cupboards and on secure internal IT systems, protected by an up-to-date Cyberoam Firewall device. Our internal servers are backed-up on to our Cloud, which is stored in data centres in England.
If you have any questions or concerns in relation to this Privacy Notice please contact our Data Protection Adviser, Ruth Kalbraier, at email@example.com or Tyneside Group Ltd, Picton Manor, Ellison Place, Newcastle upon Tyne.
This policy is applicable from 25th May 2018 and is reviewed annually.